PLL By-Laws

11 GENERAL INFORMATION

11.1 PURPOSE. This policy book, consisting of official Paradise Little League regulations, is designed to supplement the Little League Baseball Operating Manual. It is intended to assist the directors, league officials, and managers in efficient operation of the league. These policies apply to all members of the Paradise Little League. This policy book is uniform for Baseball operations and Softball operations unless specifically stated.

11.2 DISTRIBUTION. A copy of the policy book shall be issued to each member of the Board of Directors; to all committee chairman; to each person holding an appointed position; and to all managers in Senior, Major, and Minor Divisions.

11.3 MAINTENANCE. It shall be the responsibility of the Secretary to keep a record of all amendments made to these rules and regulations and to ensure that each of the policy book holders receives a copy of the amendments. Each such amendment should show approval by the board.

11.4 DISTRIBUTION TO MANAGERS. Each Division Commissioner shall be responsible for ensuring that the managers in his division are familiar with those portions of the policy book relevant to that division. Division Commissioners of the Senior, Major, and Minor Divisions shall hold a meeting of their respective managers prior to tryouts to review the sections of the book relevant to that division.

11.5 AMENDMENTS. All provisions are subject to amendment by the Board of Directors at any time. All amendments require a 2/3 majority vote of the Board of Directors to be ratified. It shall be the responsibility of the Board of Directors to review the policy book during the fall and to consider amendments and additions proposed by the By-Laws Revisions Committee or by its own members.

11.6 FORMS, MAPS, PLANS, AND CONTRACTS.

11.6a NUMBERING. All league forms, maps, plans, and contracts shall be assigned a number and dated.

11.6b LISTING. All such documents will be listed in the policy book by number along with the name of the league official possessing the original of these documents. Ordinarily, all of the documents shall be in the possession of the President, Secretary, or the Treasurer.

11.7 CODES OF CONDUCT.

11.7a PLAYERS CODE OF CONDUCT. The following is a code of conduct that all players are obligated to follow at any PLL activity including regular and post season play. Violation of any rule may result in ejection, reprimand, suspension, and/or expulsion form PLL. The following are some but not all of the behaviors that might be cause for ejection or suspension:

Arguing with the umpires or other game officials;

Engaging in offensive behavior;

Trash-talking opponents;

Unsportsmanlike conduct;

Throwing bats, helmets, gloves, or other equipment in anger;

Use of profane, obscene, or vulgar language;

Verbal disrespect directed towards an umpire, game official, league official, manager, coach, another player, or spectator;

Instigating, participating, or attempting to instigate a fight.

It shall be mandatory that all players at the end of each game participate in a postgame cheer and hand shake ceremony on the field of play.

11.7b MANAGER/COACH CODE OF CONDUCT. The following is a code of conduct that all managers/coaches are obligated to follow at any PLL activity including regular and post season play. Violation of any rule may result in ejection, reprimand, suspension, and/or expulsion form PLL. The following are some but not all of the behaviors that might be cause for ejection or suspension:

Arguing with the umpires or other game officials;

Engaging in offensive behavior;

Trash-talking opponents;

Unsportsmanlike conduct;

Throwing bats, helmets, gloves, or other equipment in anger;

Use of profane, obscene, or vulgar language;

Verbal disrespect directed towards an umpire, game official, league official, manager, coach, another player, or spectator;

Instigating, participating, or attempting to instigate a fight.

It shall be mandatory that all managers/coaches at the end of each game participate in a postgame cheer and hand shake ceremony on the field of play.

Any manager/coach who deliberately circumvents any of the PLL rules or regulations, especially the mandatory playing rules, is subject to suspension or expulsion.

11.7c SPECTATOR CODE OF CONDUCT. The following is a code of conduct that all spectators shall be subject to withhold at any PLL activity including regular and post season play. Violation of these rules may result in disciplinary action, including removal from the game.

Spectators shall not incite or participate in any unsportsmanlike conduct.

Spectators shall not use abusive or profane language or gestures at any time.

Spectators shall not criticize, belittle, antagonize, berate, or otherwise incite any players, managers, coaches, umpire, game official, league official, or other spectator by word of mouth or gesture.

Spectators shall accept all decisions of the umpires and game officials as being fair and judged to the best of their ability.

Any spectator found in violation of one or more of these rules shall be subject to removal form the spectator area and immediate vicinity of the game by an umpire or league official. Any spectator who fails to comply with this request in a timely manner, without further argument or delay, may subject the team to which they are affiliated to forfeiture of the game and shall be reported to the Board of Directors.

12 MEMBERSHIP
12.1 ADULT MEMBERSHIP. Membership is open to all managers, coaches, umpires, parents, and other residents of the community who are 16 years of age or older as of the beginning of the membership year and who are actively involved in the operation of the league and have filled out the membership application.

12.1a MEMBERSHIP YEAR. The membership year shall run from January 1 to December 31.

12.1b EXPULSION. No person shall be expelled from membership except for just cause and only after a public hearing for which the expelled has received at least seven days’ notice. A member who is the object of expulsion must be informed of the general nature of the offenses with which he has been charged and must be given an opportunity to appear before the Board to answer such charges. A member can be expelled from membership only after a two-thirds vote of the Board of Directors and in accordance with the Constitution. During the seven days in which the expulsion is under review prior to the hearing, said member shall be asked to recuse themselves from other functions.

12.1c MEETINGS OF GENERAL MEMBERSHIP. The general membership shall meet at least 1 time per year to elect the Board of Directors and at any other time (1) when a meeting is scheduled by the Board of Directors or the President or (2) when a petition requesting a special meeting of the membership is submitted to the President or Secretary by at least 10 members in good standing. Proper public notice shall be given for all general membership meetings.

13 BOARD OF DIRECTORS
13.1 GENERAL RESPONSILITIES OF THE BOARD OF DIRECTORS

13.1a EXPULSION. The Board shall have the power by a 2/3 vote of those present at a regular or special meeting to remove any board member from office. The Board shall follow the same procedure outlined in section 12.1b regarding expulsion of members, affording the Board member to be expelled seven days’ notice of a public hearing at which he will have an opportunity to defend the charges levied against him. Such a person as is removed from a board position during a membership year shall be ineligible to serve on the board of directors the following membership year.

13.1b LAPSE OF OFFICE. A Board member who fails to attend three consecutive regular or special meetings shall have his position terminated automatically.

13.1c OTHER OFFICES. No member of the Board of Directors shall hold office or serve on the governing board of any other youth baseball or softball program.

13.1d CONFLICT OF INTEREST. All board members shall sign a conflict of interest statement to be kept on file with the league for the term of one league year. These statements shall be held by the Secretary.

13.2 ELECTIONS TO THE BOARD OF DIRECTORS

13.2a APPLICATIONS. A candidacy for position on the Board may be initiated by either application or nomination. An individual wishing to run for office shall submit his application to the Secretary at least 7 days prior to scheduled date of the meeting. If a person was unable to fulfill their commitment to the Board of Directors for their full term of 1 year, due to expulsion or lapse of office, then they will be ineligible to hold a position on the Board for the following league season.

13.2b GENERAL ELECTION MEETING DATE. The Secretary shall be responsible for setting a date for the election and shall ensure that the date, time, and location of the meeting are publicized appropriately no fewer than 30 days before the election.

13.2c GENERAL MEMBERSHIP ROLL. Using the general membership applications the Secretary shall prepare an alphabetical list of the general members whom are eligible to vote. Only those general members in good standing shall be permitted to cast ballots.

13.2d BALLOT COUNTING. The ballots shall be counted by the President, Vice-President, Secretary, and Treasurer. Vote totals shall not be announced. Following the election the ballots will be placed in a sealed envelope and will be held intact by the newly elected Secretary for at least one year. In the event of an election challenge, the envelope will be unsealed only before a full meeting of the Board of Directors open to the public. A tie shall be decided by the election chairman.

13.2e MANAGER/COACH MINORITY. The number of managers and coaches on the Board of Directors shall not exceed a minority.

13.2f ELECTION OF OFFICERS. Within the month following the election the newly elected Board of Directors will meet and fill, by ballot from among their own members, the positions of the Board of Directors. Each person elected to the Board of Directors must hold an office as there are no options for “at large” members in Paradise Little League.

13.3 MEETINGS OF THE BOARD OF DIRECTORS. The Board of Directors will attempt to hold 1 meeting each month at a time and place to be specified by the Board. Additional meetings will be scheduled within 1 week after a petition is submitted to the President or Secretary by five or more members of the Board requesting a meeting.

13.3a NOTICE OF MEETINGS. The Secretary shall notify each director of each meeting using the agreed upon method of communication decided by the Board. In the event of a special meeting the Secretary shall observe the same notification requirement and shall inform the directors of the purpose of the meeting, as only those matters named in the notice may be considered at a special meeting.

14 MEMBERS OF THE BOARD OF DIRECTORS
14.1 LEAGUE OFFICERS. Paradise Little League shall hold any positions it deems necessary but must include the following; President, Vice-President, Secretary, Treasurer, Player Agent, Safety Officer, and one or more Commissioner. The duties and responsibilities are listed in the Paradise Little League Constitution under Article VII.

14.1a COMMISSIONERS shall perform the following duties:

1. Recruit managers for teams in his division and make recommendations to the President and Board.
2. Prepare a pre-season and regular season practice schedule and a game schedule for the regular season, including coordinating with other leagues if participating in inter-league play.
3. Assist Equipment Manager with distribution of equipment to teams in his division.
4. Meet with managers in his division before tryouts to discuss the process of tryouts and the draft and again before the start of regular season play to discuss field decorum and league rules and regulations.
5. Assist player agent with sign ups and tryouts.
6. Oversee all aspects of his divisions operations, including the making of recommendations for the disciplining of managers, coaches, and players. Ensure that playing time and pitching rules are followed by all teams in division.
7. Reschedule all postponed games.
8. Keep records of game results and team standings.
9. Assist Equipment Manager in picking up of equipment from managers at the end of each team’s last game.
14.1b PROPERTY MANAGEMENT DIRECTOR shall perform the following duties:

1. Oversee the development and maintenance of league fields and related property.
2. Survey the fields available and recommend which will be used for games of each division.
3. Make recommendations regarding improvements to be made on those fields and devise a program by which those improvements will be made. All plans must have Board approval before entering into any contract. Monthly progress statement must be made at all regular meetings.
4. Devise a method by which the fields will be maintained during the season and a procedure by which they will be prepared for play each night.
14.1c FUND-RAISING COORDINATOR shall perform the following duties:

1. Chair all fundraising committees. Or nominate a suitable replacement for appointment by President.
2. Oversee the means my which accountability of product and money is assured for all fundraising sales programs.
14.1d EQUIPMENT MANAGER shall perform the following duties:

1. Immediately upon taking office, ensure that all equipment has been collected.
2. Organize and arrange the equipment storage room. Under no circumstances shall the equipment be stored at any other location than the approved storage location unless otherwise directed by PLL.
3. Ensure that all equipment is repaired in the off season.
4. Propose an order for new equipment at the November meeting and ensure that it is placed with the appropriate supplier.
5. Prepare equipment bags and distribute to managers on draft night.
6. With the assistance of commissioners, collect all equipment from each manager at his last game unless the team is involved post season play.
7. Submit to the Board, at the July meeting, a list of all managers who have failed to turn in equipment.
14.1e INFORMATION OFFICER shall have the following duties:

1. Publicize all general membership meetings.
2. Maintain and update PLL website and social media accounts.
3. Publicize all other information such as sign ups, tryouts, opening ceremonies, etc.
14.1f UMPIRE-IN-CHIEF shall perform the following duties:

1. Recruit, train, and schedule all umpires.
2. Conduct a rules interpretation and training meeting prior to opening day to be attended my all umpires, managers, and coaches.
3. Hold periodic training sessions for umpires both before and during season.
4. Make himself available to discuss rules and field decorum at managers meetings scheduled by the commissioner.
5. Prepare umpiring assignments and ensure that they are posted at a central location.
6. Prepare an umpire’s dress code and ensure that all umpires conform thereto.
7. Review the performance of umpires during the course of the season and nominate umpires for post season tournaments.
14.1g TEAM PARENT COORDINATOR shall perform the following duties:

1. Coordinate team and individual pictures with the photographer and team parent.
2. Assist fundraising coordinator with any sales projects in which players are involved.
3. Coordinate team participation in opening day and closing ceremonies.
15 LEAGUE PERSONNEL
15.1 MANAGERS AND COACHES.

15.1a MANAGER SELECTION. The managers shall be chosen by a committee, chaired by the President and consisting of 3 to 7 Board members and must include the Player Agent. The managers will be chosen from the applications received during sign ups. If sufficient applicants are not found the committee is charged with finding suitable managers.

15.1b ELIGIBILITY. The Player Agents shall not manage, coach, or umpire in any divisions.

15.1c TRAINING. All managers are required to attend (1) all meetings scheduled by the commissioner (2) any rules interpretations scheduled by the Umpire-in-Chief (3) the annual coaches’ clinic, and (4) the safety meeting scheduled by the safety officer. Failure to attend these meetings will result in loss of position.

15.1d EQUIPMENT. All managers are personally responsible for the equipment issued to their team. A manager must return his equipment within seven days after his team’s final game and preferably immediately after said game. Failure to return equipment will result in ineligibility to manage the following season.

15.1e MANAGERIAL OBLIGATIONS.

1. The manager shall appoint a team parent and team scorekeeper who shall be the official scorekeeper at all home games.
2. The manager shall require each child to wear the appropriate safety equipment including an athletic supporter and the catcher shall wear an athletic supporter, a protective cup, and a throat protector.
3. The manager shall be required to attend tryouts.
4. The manager shall be required to hold practices in accordance with 16.7.
5. The manager of the home team shall be responsible for preparation of the field and providing the official scorekeeper. The manager of the visiting team shall be responsible for cleaning up the field and dug outs after the game. He shall also ensure that the trash cans are emptied. Failure to fulfill these obligations will result in loss of field privileges.
15.2 TEAM PARENTS. Each manager shall be responsible for appointing a team parent from among the parents or other supporters of his team. His duties shall include:

1. Coordinate participation of the teams’ players in all special events and fundraising activities.
2. Ensure parents serve their volunteer time, such as coaching, working in the snack bar, or some other volunteer position within PLL.
3. Assist manager in contacting players, communicating with parents, distributing equipment, organize players before and after games and special events; and in general, providing support in whatever other ways are appropriate.
16 LEAGUE ORGANIZATION
16.1 TEAM SIZE. The Board of Directors will consider the number of players on each team and the number of teams in each division following the last sign-up.

16.1a NUMBER OF PLAYERS. Each team will ordinarily consist of 12 players, but may have no fewer than 9 and no more than 13 players.

16.1b REVIEW OF TEAM SIZE. The Player Agent may adjust the number of players on each team after the end of tryouts if the number of sign ups and availability of facilities so dictates.

16.2 SENIOR, JUNIOR, AND INTERMEDIATE DIVISIONS. (Age 13-17) These divisions shall play by the rules outlined in the Little League Rules Manual. The winningest team in each division will go to District 47 Tournament of Champions.

16.3 MAJORS DIVISION. (Age 10-12) Majors division shall play by the rules outlined in the Little League Rules Manual. During the last 2 weeks of the season a double elimination tournament will decide which team goes to the District 47 Tournament of Champions. League age 9 year olds shall be permitted to play in the Majors division with Player Agent approval.

16.4 MINORS DIVISION (Softball). (Age 8-11) Minors division shall play by the rules outlined in the Little League Rules Manual with these exceptions. The season will be split into halves. The first half will have limited stealing rules. Only one base may be taken per over throw and only one stolen base per pitch. During the second half of the season those stealing rules are eliminated. The winningest team from the first half will face the winningest team from the second half in a playoff game. The winner of which will go to District 47 Tournament of Champions. League age 7 year olds must receive approval from Player Agent in order to be eligible for the Minors draft.

16.5 Triple A (AAA) DIVISION. (Age 8-11) The Triple A (AAA) division shall play by the rules outlined in the Little League Minors Division Rules Manual. During the last 2 weeks of the season a double elimination tournament will decide which team goes to the District 47 Tournament of Champions. League age 7 year olds must receive approval from the Player Agent in order to be eligible for the Triple A (AAA) draft.

16.5 Double A (AA) . (Age 7-10) The Double A (AA) division shall play by the rules of the (AAA) division with these exceptions. The season will be split into halves. The first half will not allow stolen bases. The second half will have limited stealing rules. Only one base may be taken per over throw and only one stolen base per pitch. League age 6 year olds must receive approval from the Player Agent in order to be eligible for the Double (AA) draft. Any rule not expressly written will follow the Minor Division guidelines in the Little League Rules Manual.

16.7 FARM DIVISION. (Age 6-9) Farm is an instructional league therefore scores are kept but no standings will be kept. League age 5 year olds must have one year of tee ball experience and must receive approval from the Player Agent in order to be eligible for this division. The Farm division shall play by the following rules of play.

1. The season will be split into halves.
2. First half rules:
3. All teams will use the pitching machine provided by PLL. Managers/coaches have the option of pitching to the players over hand or under hand. If the manager/coach chooses to pitch they may pitch from a distance that is comfortable for them to throw a hittable pitch to the batter.
4. All players shall play in the field, there will be no bench players.
5. There shall be no more than 6 infielders including a catcher. Manager shall ensure that catchers are in appropriate gear, including protective cup and throat protector.
6. There will be no stealing and no sliding.
7. Each child will receive 6 hittable pitches after which he will be considered struck out.
8. The entire line-up will bat every inning.
9. A player who is put out will be removed from the bases.
10. After every 3rd out in an inning clear all bases and continue on through the rest of the line-up.
11. Managers and coaches are allowed in the field of play but may not interfere with the play of the ball.
12. Second half rules:
13. A child pitcher may pitch 4 pitches per batter. If during these allowed pitches the batter strikes out that batter’s at bat will end. If those pitches are not for strikes then a manager shall pitch an additional 4 pitches. The player pitchers shall pitch from a distance of 40 ft. A child pitcher may pitch no more than 50 pitches per 7 days.
14. All players shall play in the field, there will be no bench players.
15. There shall be no more than 6 infielders including a catcher. Manager shall ensure that catchers are in appropriate gear, including protective cup and throat protector.
16. There will be no stealing or sliding.
17. A players strike out counts as an out.
18. An inning will end when either 3 outs has occurred or the team has batted through their line-up one time.
19. A player who is put out will be removed from the bases.
20. Only the manager/coach who will be the relief pitcher is allowed in the field of play.
21. Any rule not expressly written will follow the Minor Division guidelines in the Little League Rules Manual.
22. The bases shall be spaced at a distance of 60 ft. from each other and the pitchers rubber shall be place at a distance of 40 ft. from home plate.
23. No new inning will start after an hour and a half after start time. The game will end no later than an hour and forty-five minutes after start time.
24. If it’s available for use an orange/white double base will be used at first base for player safety. Another base can also be placed directly next to first base if a pre-made double base isn’t available for use. This will help prevent runners from stepping on the first baseman’s leg or foot.

16.8 TEE BALL DIVISION (Age 4-6). The Tee Ball Division is an instructional league therefore it shall have no score or standings kept. The Tee Ball division shall play by the following rules of play:

1. All players shall bat every inning.
2. A manager/ coach may pitch to any child whom they feel is ready for that challenge. They may pitch 3 strikes to each batter after which the batter will hit off of the tee. There will be no strike outs.
3. Managers and coaches may position themselves on the field when their team is on defense. They may not interfere with a ball in play.
4. No base stealing, no bunting, and no sliding.
5. No runner advancement on an overthrown ball.
6. No new inning shall start after an hour and fifteen minutes after start time. Game will end no later than an hour and a half after start time.
7. All players will be permitted to remain on base even in the event of a put out.
8. If it’s available for use an orange/white double base will be used at first base for player safety. Another base can also be placed directly next to first base if a pre-made double base isn’t available for use. This will help prevent runners from stepping on the first baseman’s leg or foot.

16.9 PRACTICES. All teams in all divisions shall be required to hold a minimum of two practices per week prior to the beginning of the regular season. The commissioners will be required to devise a practice schedule for each team to minimize conflict between teams and divisions. During the regular season teams will be required to meet a minimum of three times per week for practice or game.

17 PLAYER DISTRIBUTION
17.1 SIGN UP PRIORITY. In the event that the number of sign ups shall exceed the number of places available in a particular division, priority shall be given to all players who register on or before the last official day of sign ups.

17.2 TRYOUTS. Tryouts shall be scheduled by the league prior to the drafting of teams in Double A (AA), Triple A (AAA), Major, and Senior divisions. Dates and locations shall be distributed at registration and posted on the PLL website. Tryouts shall evaluate the player based on these 5 standards; fielding, hitting, bunting, running, and pitching.

1. REQUIRED PLAYER ATTENDANCE. All players who are league age 8 or older shall be required to attend at least 1 of the scheduled tryouts. A player who fails to meet the required attendance may be ineligible for placement on a team. That player if placed will be subject to minimum playing time during the first regular season game. Only the Board of Directors may grant an excuse for failure to attend required tryouts.
2. REQUIRED MANAGER ATTENDANCE. A team must be represented by its manager or a coach at all tryout for each age group from which it may be drafting.
3. In the event a team is not represented at the required number of tryouts the team will not be permitted to make its own draft selections. The President will appoint a draft committee consisting of the Player Agent and the Commissioner of that division who will make draft selections on behalf of that team.
17.3 DRAFT AND PLAYER ASSIGNMENTS.

1. DRAFT PROCEDURES. All drafts will be scheduled and run by the Player Agent. Any disagreements will be decided by the Player Agent. All league drafts will follow a serpentine draft format. Teams will draw draft position numbers out or a hat. Teams may trade position if desired prior to the start of the draft. All teams shall be allowed the manager’s child and one coach’s child to be drafted respectively in the third and fourth rounds. No team shall be allowed to draft more than 7 players of any one age. Siblings being drafted into the same division shall be drafted at the Player Agents discretion. Only sibling requests will be honored, no exceptions. The draft is a confidential meeting, anything discussed in the draft is considered confidential. Managers must keep it confidential.
2. AGE GUIDELINE. All age eligible candidates may be drafted my managers in the draft. If a player is drafted onto a team that player will be required to play on that team for the duration of the season.
3. TEE BALL AND FARM DIVISION PLAYER ASSIGNMENTS. All teams will be formed by division Commissioners maintaining an equal age ratio on each team in so far as it is possible to do so. Player team requests will be honored secondarily to maintaining an equal ratio of ages and an equal number of players per team. All team rosters must be approved by the Player Agent.
17.4 PLAYER TRANSFERS AND PROMOTIONS. In the event of a vacancy on a team the Player Agent is responsible for replacing that player form any waitlist or through a promotion from a lower league. Players chosen for promotion may not decline to do so. A parent may request to have their child removed from a team to the Player Agent, who will grant or deny the request on a case by case basis.

18 ALL STARS
18.1 ALL STAR MANAGER SELECTION. All manager selection of the all-star teams will be selected by the President in concurrence of Board approval.

18.2 ALL STAR TEAMS. As a league we will send all-star tournament teams in each eligible age division. They include 13-14 year old boys and girls, 10-12 year old boys and girls, 9-11 year old boys and 8-10 year old boys and girls. If we have more than 7 teams in either boys or girls Minors divisions we will send a second 8-10 year old tournament team.

18.2 ALL STAR SELECTION PROCESS. The player agent will set a meeting at a determined place and time and all managers will be required to attend. At that meeting all managers will be able to nominate any player they feel deserve to be an all-star based on the players performance for that season. After all nominations have been taken, the player agent will create a list of all eligible players. From the list of eligible players the managers of each division will then vote for the top 15 players in their opinion. All of the votes will be counted and tallied by the Player Agent and Commissioner of each division. From the final list of 15 players the manager will select their 12-13 players.

1. As some players may be eligible for multiple teams the teams will select in the following order: 10-12 year olds, 8-10 year olds, 9-11 year olds, and then a second 8-10 year old team if necessary.
2. The entire selection meeting is closed to the public and anything discussed in the meeting is confidential information. All managers must keep it confidential.
19 PLAYER DUES
19.1 REGISTRATION FEES. Fees are collected at time of registration. The amount of the fees is voted upon by the current Board of Directors. Cash or check payments for registration must be received by a designated date posted by Paradise Little League to avoid a Late Fee.

19.2 LATE FEES. There will be a $15 late fee added per registrant for payments not received for registration by a designated date posted by Paradise Little League.

19.3 SCHOLARSHIPS. Any player requesting a scholarship from the league must have a written letter to the Board of Directors no later than the last official date of sign-ups. The Board will then vote to approve any scholarship requests at the next regular board meeting.

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